Notice is hereby given that a Special General Meeting of Members of Qudos Mutual Limited (Company) will be held at 12 noon on Thursday 28 July 2022 as a hybrid special general meeting (SGM).
The Board proposes to amend the Constitution of Qudos Bank (Qudos) to reduce the maximum number of Directors from 12 to 7, with effect from the end of the 2022 Annual General Meeting.
Members can participate, vote and ask questions in the meeting by attending in person at the Pullman Sydney Airport Hotel, 191 O’Riordan Street Mascot, New South Wales or by registering at web.lumiagm.com/339839675 (Lumi platform).
Please note: Your vote must be submitted online by 12 noon on Tuesday 26 July 2022 if you would like to vote online before the meeting.
Cast your vote before SGM
You can vote before the SGM online or by completing and submitting the Voting Form provided with paper notices or available by calling 1300 747 747 or on our website qudosbank.com.au.
If you wish to vote before the SGM, you are encouraged to do so online.
If you wish to vote before the SGM using the Voting Form, please be aware of current postal timeframes.
Online: You can cast your vote directly by using a unique link that will be sent to you via email prior to the meeting, or by entering your Member number and postcode at www.investorvote.com.au/qudos and following the instructions online.
Voting Form: You can lodge your completed Voting Form:
Your vote must be submitted online by 12 noon on Tuesday 26 July 2022.
Appoint a proxy before the SGM
You may appoint a proxy to attend the SGM and vote on your behalf. A proxy may be an individual or a body corporate and need not be a Member of the Company.
If you have specified how your proxy is to vote on an item of business, and your proxy votes on that item of business, your proxy must vote as you have directed.
If you have specified how your proxy is to vote on an item of business and a poll has been called, but your proxy:
then your proxy will default to the Chair and the Chair will vote as you have directed.
If the Chair is appointed as a proxy or becomes a proxy by default, the Chair is expressly authorised to vote undirected proxies as he see fit. The Chair intends to vote all undirected proxies in favour of all resolutions.
If you wish to appoint a proxy using the Voting Form, please be aware of current postal timeframes.
Voting Form: To appoint a proxy using the Voting Form, please complete the Voting Form by following the instructions on the form.
You can lodge your completed Voting Form:
For your proxy appointment to be valid, it must be submitted online, or your completed Voting Form must be received by the Company, at least 48 hours prior to the Meeting, ie. by 12 noon on Tuesday 26 July 2022.
Any enquiries regarding appointment of proxies should be directed to the Returning Officer, email email@example.com
Vote online during the SGM
If you attend the SGM virtually by logging into the online portal at web.lumiagm.com/339839675 you will be able to vote directly during the SGM.
Voting on each item of business will be by poll. The Chairman will open the poll shortly after the SGM commences and you will be able to vote at any time during the SGM until the Chair closes the poll. The Chair will prompt members to vote before closing the poll.
If you have lodged a direct vote before the SGM and then vote online during the SGM, your direct vote lodged before the SGM will be cancelled.
When you log into the online portal, you will be required to register as a Member or proxy holder and will be able to vote your shares or the shares you represent as proxy.
If you are a Member, you will need to provide your Member number and the postcode for your membership to register to vote once you have logged in.
If you are a proxy, you will need to contact the Returning Officer Computershare on +61 3 9415 4024 at least one hour prior to the meeting to obtain login details to participate online during the SGM.
More detailed information on how to vote during the Meeting is provided in the ‘Virtual Meeting Online Guide’ available on our website qudosbank.com.au.